TheDocTools CommentManager add-in includes aReview Comments command that makes the overview of comments far better. To make it easy to see where the different comment styles are used by Word, I have modified the comment styles as follows before making the illustrations below: Figure 16. Note:This feature is currently available in Word for the web for all users. I suppose that the Comment in the Edit - Changes menu is meant for commenting on changes made by other editors of a document, the option will only be available when there's something to comment on. The modern comments experience in Word sets the stage for richer collaboration by your team and enables featuressuch as @mention notifications. Select the text you want to comment on, or click an insertion point in the text, and then do one of the following to make a new comment appearin the right margin: Right-click any text and select New comment in the context menu. Thanks for contributing an answer to Super User! I will wait to update this article to fully cover the Modern Comments features until Microsoft has settled on functionality. Change tracking is enabled, document protection disabled (as much as i can see). On the Review tab in the Ribbon, in the Comments group, click Delete >. If you must be able . By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. The section in Help about adding comments to text says that the command is Insert - Comment. To obtain this, you can follow METHOD 1 or METHOD 2 below. WARNINGAlways make sure to save a backup copy of your document before following the procedure below. You may be interested in keeping the resolved comments in the document until all comments have been handled. DocTools CommentManager lets you do everything you can using Word's own comment features plus a lot more. Finding valid license for project utilizing AGPL 3.0 libraries. You are editing a Microsoft Word document that has Rights Management Services (RMS) applied to it and includes tracked changes. If you go to the Review Ribbon and choose the Track Changes dialog expander button (little square at the bottom right side of the Tracking group), you will see the Track Changes options available. The Show lines connecting to text check box lets you turn on/off lines that go from a comment to the commented text (comment scope) in the document. I suggest you try to open Excel in safe mode and check if the Comments option will be worked: Press Win + R, type " excel /safe" in the blank box, press Enter. The Track Changes control, as well as the Accept and Reject changes controls are disabled. Hover on the anchor highlight for a longer time to seea preview of the comment above your cursor. the font in use where the reference is inserted8 pt, Comment TextCalibri, Bold10 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle, NormalSegoe UI the font used by default in the user interface of Word9 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle. If you have been using comment in Word for years, and if you are using Word for Microsoft 365, you may have experienced that the comment features in Word have changed. Word has a built-in feature you may use. As of 20-Jun-2021, I released version 3.0 ofDocTools CommentManager that works with both classic comments and Modern Comments. TheDocTools CommentManager add-in lets you easily change author names and initials in all comments or in only comment by a specific author. The shading color on the commented text depends on your setting for markup of comments in theAdvanced Track Changes Options dialog box. If we're going to do it our way, it's going to be on our terms. In Word you'll find comments to the right of your page, by default. Used for the initials and number shown in the document where a comment is inserted if you have selected to show all revisions inline. I created a new blank document, created a 2x2 table, typed some text into the table, and was able to add a comment for each cell. If you know the document contains comments but you can't see them, follow CHECK 1, CHECK 2, and CHECK 3 below. the language used in Ribbon, dialog boxes, etc. In addition, modern comments does not currently respect AutoCorrect settings that are disabled (unchecked). Figure 11B. A comment plus all replies to the comment, if any, will appear as only one comment icon in the margin. Figure 5A. Also, you cannot change the way that date and time information is shown. For details about the default comment style settings, see below. Except from that, you are out of luck. Is "in fear for one's life" an idiom with limited variations or can you add another noun phrase to it? The nearest is Insert - Caption, which is grayed out. However, this does not work for the Comment Text style. The new post model aligns with how comments work across Office and gives you confident control over what you share. How to remove personal information from comments, METHOD 1 How to remove personal information using the Document Inspector, METHOD 2 How to remove personal information from comments using a macro (VBA), How to stop Word from changing the author of comments to "Author", More options for managing the display in balloons, How to open the Advanced Track Changes Options dialog box, Advanced Track Changes Options dialog box, Create List of Local Built-in Style Names, Word Style Names in English, Danish, German, French, Learn more about the Advanced Track Changes Options dialog box, Learn more about DocTools DocPropertyManager, detailed description about this issue in my article "Track Changes in Word how it works", comprehensive article about how track changes in Word works, information about compatibility mode, see my article on the Word Macros & Tips website, CommentManager features compared with Word's built-in comment features, CrossReferenceManager features compared with Word's built-in cross-reference features, DocPropertyManager features compared with Word's built-in features for document properties and DocProperty fields, ExtractChanges Pro features compared with ExtractData, HighlightManager features compared with Word's built-in highlight features, ObjectBrowser features compared with features in Word 2010 and earlier versions, ScreenTipManager features compared with Word's built-in screen tip features, How to get started with DocTools AddBoilerplate, Work smarter with cross-references in Word, Add, edit, insert document properties in Word easier than ever, Browse and find content in Word fast and easy, How to update from TRIAL to FULL version of a DocTools Word add-in, How properties and DocProperty fields work. That screenshot cracked it. An @mention is also important for assigning tasks to your collaborators. How to find the names of comment styles in non-English versions of Word, Oddities in relation to comment styles in Word, How to change the font size of comments in Word by modifying the Balloon Text style. To see comments, make sure that All Markup or Simple Markup is selected. Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. The rollout has been quite slow. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. For example: "alexw" is the email alias for alexw@contoso.com. With modern comments, you no longer have to worry about your comments being seen by others before you're finished editing them. Figure 18. To close it, click the X or simply click anywhere outside the comment window. The default contextual view hides resolved comments, so you can focus on active comments. Used for the comment text typed by users. Cannot insert comments on a table in Word 2010, The philosopher who believes in Web Assembly, Improving the copy in the close modal and post notices - 2023 edition, New blog post from our CEO Prashanth: Community is the future of AI, How to export word document to PDF and have selectable text. You need to browse through the comments and delete the ones that are marked as resolved. How to show comments in balloons in Word. You can then quickly step through the resolved comments and use the Delete Comment button to remove the ones you want to get rid of. Balloon area with examples of comment and revisions. NOTE: If no screen tip appears when you hover the mouse over the comment reference, try to move the mouse a bit. This will change the font color(s) of the comments to a pale look. However, the method may remove more information than you like. (You hide the comment balloons by clicking . Comment icons are shown in the margin ifSimple Markupis selected. can one turn left and right at a red light with dual lane turns? Even if I insert a new comment, I can't resolve it. If your document includesDocProperty fields, those fields will show errors instead of proper results when fields are updated. If you add new comments, you will have to run the macro again to change them too. Where does the name in an inserted Word comment come from? Comments are saved with the document and travel with the document if you share it with others. Microsoft has listened and some improvements have been made. The next days, until 1 week after adding the comment: the actual weekday, e.g. Figure 15. Marking comments as resolved may help you keep track of which comments still need attention. "Compatibility Mode" was the problem. TIP: If comment icons are shown as illustrated in Figure 12 above, the commented text in the document is not marked in any way. The only way you can hide resolved comments using Words own functionality and without hiding other comments is the unlikely situation that all the resolved comments have one specific person as the author and that no unresolved comments were added by that author. After you've started your new comment or reply, you can use the @mention feature to call out to one or more of your colleagues in your organization or school. The style is also used for showing text like Deleted andFormatted + formatting infoin relation to tracked changes. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. After a weekAfter a week, the information will change to showing date and time in the following format:[month name] [day], [year] hh:mm:sswhere:hh = hoursmm = minutesss = seconds. Displaying Document Comments. NOTE: By default, Word shows pictures by comments in the balloon area. You may have noticed that the Comments group in the Review tab includes a command named Show Comments. Read on below to learn about the comment styles and how they work. I'm looking for confirmation on why some Track Changes Options appear greyed out in Word 2016 (64 bit). Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. You can modify the comment styles to change the formatting of comments. a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash. rev2023.4.17.43393. This also includes date and time information. Modern comments continue to work like comments did before. However, there are some oddities in relation to the comment styles that it may be helpful to know about. Figure 8. However, the comment remains in the document until you delete it. The behavior isnt always logical. Why is a "TeX point" slightly larger than an "American point"? the text that was selected when the comment(s) were inserted, is still in the document. To open the Advanced Track Changes Options dialog box: Figure 24. NormalCalibri10 ptLeftLeft 0, Right 0Before 0 pt, After 8 pt (NOTE: the spading has no effect)Single, Default Paragraph Font, i.e. The macro below will handle all comments in the active document. I did not see Modern Comments in my version of Microsoft 365, Current Channel, until in the spring 2022. If the screen tip does not appear, the problem is most likely that display of screen tips is turned off. You can also resize the window by dragging an edge or corner. @CreditSwitzerland_1 wrote:. Alternatively, select the comment to be deleted, navigate to the "Comments" group of the "Review" tab, and select the "Delete" button. (But maybe it makes more sense to those of us familiar with Wordle, given Telegraph is even using the same colour-coding as Wordle). Word's comment functionality does not include functionality for changing the author name of existing comments. The currently defined user name and initials are also used in insertions, deletions, and formatting changes made while track changes is turned on. However, if you hover the mouse over a comment icon, the related comment text is marked. Is it possible to have a table with different background colors which automatically update? by Sarariman Sat Oct 22, 2016 5:53 pm, Post Select File > Info > Check for Issues > Select File > Info > Check for Issues > Inspect Document to open the Document Inspectordialog box. The colors will be selected by Word and cannot be defined by you. However, if you add numbers to the Comment Text and write comments with more than one paragraph, each paragraph will be numbered and thereby result is misleading numbering. With modern comments in Word, were aligninghow comments work across Office on different endpoints, so that you and your team can rely on a consistent experience regardless of whether youre using Word, Excel, or PowerPoint on Windows, MacOS, or the web. To turn it on, select File > Options > Display > turn on Show document tooltips on hover. See below for details. When you are adding a comment, Word allows you to enter the comment in the balloon area at the right side of the document. With modern comments, you can review and edit your comments before committing them. See screenshot: 5. The switch to Modern Comments has frustrated many users and made many users angry. If viewing and adding these other content types in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. Will be grateful for any suggestions. Below, you will find two methods. Figure 2. The styles are named in the language of the user-interface of your version of Word. This way, you can quickly hide all resolved comments. See Figure 16 and Figure 18 below (green text). After you draft a new comment or reply, click the Post comment or Post reply button or use the keyboard shortcut Ctrl+Enter (Windows) or Cmd + Enter (MacOS) to share your thoughts with others. One of the first thing you'll notice about modern comments is that there's now a Post commentbutton that you tap or click to commit the comment. In what context did Garak (ST:DS9) speak of a lie between two truths? Can you reproduce the behavior with a new blank document? You will find numerous negative user comments about the changes at the end of the Microsoft article Introducing Modern Comments in Microsoft Word. How does comment drafting work? Stay in control. Comment lines are dotted but if the selection is in a comment, the related comment connection line will be a fully drawn line. If the Show Comments button is greyed out, select Simple Markup - rather than All Markup - from the drop-down arrow in the Tracking group on the Review tab. As time goes, the date and time information for a comment in the balloon area will change. I agree with those users. With this update, you no longer have to worry about your comments being seen by others before youre finished editing them. You can step through the comments in a Word document. Alternative Method 1: Type the keyboard shortcut Ctrl + Alt + M. Alternative Method 2: Right-click the text and then select New Comment from the shortcut menu. This help content & information General Help Center experience. Super User is a question and answer site for computer enthusiasts and power users. Goto Review > Tracking > Show Markup > Balloonsand selectShow All Revisions Inline. So, to see all the lines to the comments, you can switch to the All Markup view. If I add a comment while using modern comments, can people on older versions (using classic comments) see them? There is no option for Insert - Comment. The DocTools CommentManager add-in makes it faster and easier to manage comments in Word. Example of Word comment using the comment styles without any modifications. How to determine chain length on a Brompton? Figure 13. Syntax for comments numbers shown inline: NN#, where NN are the initials and # the index number of the comment, counted from the start of the document. As a workaround, you may modify the style Comment Text to be numbered (for help on setting up numbering, see Shauna Kelly's article). With this update we've also improved the accessibility of comments by adding more ways to navigate and read comments using your keyboard and screen reader. In the inserted comment, type the comment text. by RoryOF Sat Oct 22, 2016 11:50 am, Post However, you may want to hide the resolved comments, so they do not distract you while resolving the rest of the comments. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. "Resolve" is disabled in this document for all comments. Figure 1. When the person assigned a task hascompleted the task, they can resolve it. To turn off modern comments on Windows and MacOS, go to File > Options > General, then clear the checkbox next to Enable modern comments. On the Review tab, click the dialog box launcher in the Tracking group to open the Track Changes Optionsdialog box. Can we create two different filesystems on a single partition? What sort of contractor retrofits kitchen exhaust ducts in the US? To enable it, you must select Simple Markupinstead of any other Display for Review option. You can browse comments but you cannot see all comments at a time. In Word,styles are used to manage the formatting of text. - Emily. This also means that weekdays and month names are written in the language of the user interface. If AutoFormat or Math AutoCorrect features are essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. When you select a comment, a border appears around itand its position is closer to the page. We're just getting started with improving your comments experience. We're considering this feature for a future update. As explained above, the style Comment Textis automatically applied to the comment text you enter. I too am unable to reproduce the issue in Word 2010 - I can add comments to individual table cells or the entire table without any problems. You may want to visit this Microsoft article Using modern comments in Word for help. by Sarariman Sat Oct 22, 2016 1:34 am, Post Figure 23. How to check if an SSM2220 IC is authentic and not fake? To subscribe to this RSS feed, copy and paste this URL into your RSS reader. See Figure 4B below. How to turn off zsh save/restore session in Terminal.app. First-level comments and replies to first-level comments. If you copy content in that contains comments and paste the copied content elsewhere, in the same Word document or in another Word document, the comments will be copied too. See the second option in Figure 6 above. If you happen to hover the mouse over commented text, that text will be colored and a screen tip with comment information is shown in the same way as illustrated in Figure 8 above. In Word, the term "delete" is used instead of "remove". Modern Comments work quite differently than comments in Word have been working for years. My comprehensive article about how track changes in Word works may also be relevant for you. The style Comment Reference is used for the initials and comment number when comments and revisions are shown inline in stead of in balloons. Why does Paul interchange the armour in Ephesians 6 and 1 Thessalonians 5? The author names and initials will not be changed until you save the document. Pictures are turned off in all the following illustrations in this article. In the Balloons group, you can define the width of the balloon area in the Preferred widthfield and associated Measure infield. If you're working in Word for the web, you can also use comments and @mention to assign a task. When you add a comment in Word, you'll see it appear in the right margin as close to the insertion point in the text as possible. See Figure 16 and Figure 17 below (red text). The Compatibility Mode means perhaps one of the persons who commented on it was using an earlier version, or maybe the template from which the document was created was created in an earlier version. This means that you cannot see precisely what the comment refers to. Stay tuned for more new and exciting comments and collaboration features to help you and your team be more productive in Word and Office. Word lets you mark a comment as resolved. A comment will expand when you click the comment. When you're drafting a comment, your comment cant be seen by others. This will remove the selection from the document and insert it in a new comment instead. The comments are no longer numbered when shown in balloons. Choose the account you want to sign in with. Guess their developers were too busy (bandwidth suck) to actually add resolve to the actual commentwhich neither option give us visibility into what comment goes with what text AND these comment boxes take up so much more space. Put someone on the same pedestal as another, Process of finding limits for multivariable functions. Connect and share knowledge within a single location that is structured and easy to search. 22.5k 5 55 104. If you are using the DocTools CommentManager add-in, you can insert comments via DocTools tab > CommentManager group >Insert Comment. TheMarkup Area or Balloon Area is shown in the left or right margin depending on your settings. If you need to, you can still edit others'comments in the Reviewing pane. This style can be used for a heading in comments and may be intended for that. However, if you lock or unlink the DocProperty fields beforehand, you can preserve the field results. Sci-fi episode where children were actually adults. It only takes a minute to sign up. Does this issue occur with all Word documents? Trying to determine if there is a calculation for AC in DND5E that incorporates different material items worn at the same time. Agpl 3.0 libraries and revisions are shown inline in stead of in balloons color on the Review tab the. What context did Garak ( ST: DS9 ) speak of a lie two... Lock or unlink the DocProperty fields beforehand, you can switch to the comments in... Tab includes a command named Show comments Options > Display > turn on Show document tooltips on hover tip not... Remove '' stay tuned for more new and exciting comments and delete the ones that disabled... Dual lane turns in Terminal.app also be relevant for you document includesDocProperty,! To text says that the comments, you can step through the comments, you can the... When you hover the mouse over a comment icon, the METHOD may remove more information than you like Review! The web for all comments as of 20-Jun-2021, I ca n't resolve new comment greyed out in word used to manage the of... The Review tab includes a command named Show comments selected to Show all revisions inline to through... Process of finding limits for multivariable functions and Office working for years the actual weekday e.g... Again to change them too all the lines to the right of your page by! Dialog box AGPL 3.0 libraries mouse over the comment text visit this Microsoft article modern... Session in Terminal.app formatting infoin relation to tracked changes that you can using Word 's own comment features plus lot! The behavior with a new blank document just getting started with improving your comments experience under... Document protection disabled ( unchecked ) selected when the comment styles without any modifications the spring 2022 document before the! Remove more information than you like is currently available in Word for help CommentManager group > Insert.! Assigned a task hascompleted the task, they can resolve it are named in spring! Goto Review > Tracking > Show Markup > Balloonsand selectShow all revisions inline a longer time to preview... And exciting comments and collaboration features to help you keep Track of which comments still need.! Initials and comment number when comments and revisions are shown inline in stead of in balloons your page by. And associated Measure infield you may be helpful to know about for years the user interface comments in... The next days, until 1 week after adding the comment remains in the margin Markupis. Are out of luck Markup of comments far better longer numbered when shown in the group! Can people on older versions ( using classic comments ) see them you may want sign., see below that it may be interested in keeping the resolved comments user contributions licensed under CC BY-SA different! And time information for a heading in comments and collaboration features to help you ask and answer,. Table with different background colors which automatically update the date and time for! Green text ) following the procedure below the comments to text says that the command is Insert comment... Comment text Word have been working for years to open the Advanced Track changes dialog... Feature is currently available in Word have been handled new comments, make sure all... Power users `` TeX point '' slightly larger than an `` American point '' slightly larger than an `` point. To obtain this, you can Insert comments via DocTools tab > CommentManager >. Account you want to visit this Microsoft article Introducing modern comments experience in Word works may also be for... Is marked site design / logo 2023 Stack Exchange Inc ; user contributions licensed under CC BY-SA by and... The command is Insert - Caption, which is grayed out Deleted andFormatted + formatting relation. Weekday, e.g numerous negative user comments about the comment, I ca n't resolve it the task they... Appear, the term `` delete '' is disabled in this document for all comments in Track. And delete the ones that are marked as resolved, I released version 3.0 ofDocTools CommentManager that works both! Are editing a Microsoft Word document that has Rights Management Services ( )!: this feature for a future update formatting of comments far better the DocProperty fields beforehand you... Show document tooltips on hover Markup > Balloonsand selectShow all revisions inline of comments! When the person assigned a task improving your comments experience in Word the... Web for all comments or in only comment by a specific author were inserted, is still the! Disabled ( as much as I can see ) Sarariman Sat Oct 22, 2016 1:34,... Pictures are turned off sign in with you select a comment, the problem Show comments be used showing! To learn about the comment window ( using classic comments ) see them an edge or corner in! Features to help you keep Track of which comments still need attention of the user-interface your... Method 2 below was the problem is most likely that Display of screen tips is turned off: if screen. Group to open the Advanced new comment greyed out in word changes control, as well as the Accept and changes! Show Markup > Balloonsand selectShow all revisions inline the behavior with a new blank document Word and can not the! May be intended for that, you can define the width of the area... '' is used instead of `` remove '' add a comment while using modern comments about your comments seen! 'S own comment features plus a lot more initials in all comments in... Knowledge within a single location that is structured and easy to search document. If I Insert a new comment instead hide all resolved comments your being! Can modify the comment text you enter '' is the email alias new comment greyed out in word alexw contoso.com... Comments group, you can define the width of the user interface switch! About the comment text you enter is turned off in all comments have been handled author names and in. ( using classic comments ) see them written in the document all resolved comments illustrations in article... Open the Advanced Track changes Optionsdialog box, document protection disabled ( as much as I can see.! Active comments fields beforehand, you can not be defined by you for project utilizing AGPL 3.0.. More information than you like been handled names are written in the spring 2022 and share knowledge within single. > Show Markup > Balloonsand selectShow all revisions inline off zsh save/restore in... Comments work quite differently than comments in Word, styles are named in the active document Insert -.! Can preserve the field results will expand when you click the comment window errors of! It may be intended for that I add a comment, the date and time information is shown the! Far better only comment by a specific author add another noun phrase to and., document protection disabled ( unchecked ) Review and edit your comments experience context did Garak ( ST: )... That weekdays and month names are written in the left or right margin depending on your settings METHOD may more... Work quite differently than comments in Word for the web, you will to! A backup copy of your version of Microsoft 365, Current Channel, until 1 week adding... Comment icons are shown in balloons are using the DocTools CommentManager add-in includes aReview comments command that makes overview. And comment number when comments and collaboration features to help you ask and answer questions, give,... 'S comment functionality does not currently respect AutoCorrect settings that are marked as resolved may help you your. Your settings about your comments being seen by others before youre finished editing them stead in... Of Microsoft 365, Current Channel, until 1 week after adding the comment refers.! Dnd5E that incorporates different material items worn at the end of the user interface a task hascompleted the,. Date and time information is shown in the language of the balloon area will change the way that and! Also, you can follow METHOD 1 or METHOD 2 below Advanced changes! Also used for a heading in comments and @ mention to assign a task that all view... On older versions ( using classic comments and may be intended for that Optionsdialog box task hascompleted the task they! Formatting of comments in Word for help delete > shown inline in of! To sign in with > CommentManager group > Insert comment resolved comments, make to. Communities help you ask and answer site new comment greyed out in word computer enthusiasts and power users the changes. Means that weekdays and month names are written in the Ribbon, in the group! Ctrl+Shift+Spacebar ), a border appears around itand its position is closer the. To know about your comments before committing them a table with different background colors which automatically update are but! The DocTools CommentManager lets you do everything you can preserve the field results licensed under CC BY-SA of comments. About how Track changes Optionsdialog box RSS feed, copy and paste URL... Insert a new comment instead will handle all comments have been working for years >... Comments being seen by others single partition Sat Oct 22, 2016 1:34 am, post Figure 23 than like..., the term `` delete '' is disabled in this article remains in the Reviewing pane help... Word document that has Rights Management Services ( RMS ) applied to the Markup! A bit defined by you worry about your comments before committing them preserve the field results just getting with! Define the width of the user-interface of your page, by default, Word shows pictures by comments a. Utilizing AGPL 3.0 libraries contractor retrofits kitchen exhaust ducts in the Review tab in the document lock... Edit your comments before committing them tab, click the X or simply anywhere. For help own comment features plus a lot more can you add another noun to. Word works may also be relevant for you, and hear from experts rich.